Employee Onboarding Checklist 2024

An employee onboarding checklist is a helpful tool that can be used by employers in Malaysia to ensure new hires have a smooth transition into their job positions. Using a checklist provides a clear and structured onboarding process every time an organization recruits a new hire.

With a checklist, HR personnel and managers can ensure that no steps are missed, streamline administrative tasks and minimize the risk of non-compliance with legal and statutory requirements. A smooth onboarding helps new employees to be productive in little to no time by making them feel welcomed and valued.

Generally, an onboarding checklist should include the following:

  • Pre-arrival preparation including sending an offer letter, a welcome email and completing necessary employee documentation including identification documents, tax forms and deposit information.
  • Process of introduction of the company and relevant department team members on the first day of the employee.
  • List of all required equipment and software access.
  • Outline of short term and long-term goal in initial projects.
  • Scheduled job-specific training and required resources (if any)
  • Scheduled regular check-ins with the new hire to help address any questions.
  • Feedback to help improve the onboarding process.

The following document provides a checklist for onboarding new hires in Malaysia. Note that the document can be adjusted according to your organization’s requirements.

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